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310 - Office

Definition: A space housing faculty, staff, or students working at one or more desks, tables, or workstations.

Utilization: One full-time employee per workstation. 2-4 part-time employees per workstation.

Office space makes up about 22% of ºÚÁÏÍø’s assignable space. Private offices for full-time faculty and staff have been the norm for many years. As office environments evolve, this practice may change to move more staff into modular or shared space for a more efficient use of the facilities. Guidelines for office type and size will be based on position and may be adjusted based on the actual space available. Part-time employees (<.70 fte), graduate assistants and student employees are not allowed individual offices and should always share space. An average of three part-time instructors, graduate assistants or student workers per workstation is expected. Unpaid workers are not entitled to office space.

Room Type Options

• 31000 OFFICE
  • Office with one employee workstation and capacity
• 31001 OFFICE - Reception
• 31002 OFFICE - Shared
  • Office with more than one workstation or modular space and/or workstation is
    shared by multiple employees. Employees are assigned to the space.
• 31003 OFFICE - Center
  • Office used for an approved center through the Research and Economic Development Office
• 31004 OFFICE - Hoteling
  • Office or workstation that is available to be scheduled by an employee for a short
    period of time (ie, hours, days).
• 31090 OFFICE - Outside Entity

Employee Capacity

The number of workstations and employee capacity will be captured in Archibus. If there is a full-time employee (>.70 fte) and a student worker sharing an office with 2 workstations. The room type would be 31002 Modular or Shared Office. The number of workstations would be 2 and employee capacity 4 (1 full-time employee + 3 for part-time = 4 capacity). Occupancy Count is the actual number of employees assigned to the space in Archibus.

Remote Work

Employees that work remotely 50% or more of the time should not be assigned an individual office or work space. In these cases, offices and/or work spaces should be shared resources that may be assigned to multiple employees or identified as a hoteling space.

Phones: Webex App is the campus tool for off-campus communications. Information can be found online.

Hoteling Space

Space Management has an office space hoteling option to support flexible work schedules and provide a location for those that would like a place to work between meetings when moving about campus.

Learn more about hoteling space